Operations Coordinator

Company Name:
National Institutes of Health C
Operations Coordinator - NIH - Bethesda, MD

Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Kelly Government Solutions offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking an Operations Coordinatorto work onsite with the National Institutes of Health in Bethesda, MD.
This is a long-term contract position which offers:
Competitive salary with comprehensive benefit package
Tremendous growth opportunity
Opportunity to work at NIH, the world's foremost medical research center
Learn more about what Kelly can do for you at www.kellygovernmentsolutions.com
Candidates MUST have experience with the following applications in order to be considered:

GovTrip travel system.
NIH procurement processes (POTS).
Experience with NIH timekeeping system (ITAS).

Develop and maintain spreadsheets for tracking and analyzing information; monitor and verify accuracy of data; research and analyze records; identify and correct discrepancies.
Prepare reports to include monthly expenditures, forecasts and staffing allocations.
Gather, analyze and prepare justifications for administrative requests; input requests into NIH databases.
Develop, maintain and utilize various databases.
Update and develop content for web sites and monitor for currency and accuracy of information.
Update/maintain shared calendars; manage all appointments, commitments and invitations for clinical staff.
Schedule workshops and other conferences on behalf of research staff.
Ensure that requests for action or information are relayed to the appropriate staff; decide whether executive level should be notified of important or emergency actions or information.
Summarize the content of incoming materials, specially gathered information or meetings; coordinate the new information with background office sources; draw attention to important parts or conflicts.
Serve as Requisitioners - Internal and -External in NBS Acquisition and as a Requestor in the POTS system.
Inventory supplies and equipment; prepare and submit training, supply, equipment, service and advertisement orders; coordinate with vendors to obtain quotes and ensure receipt of items.
Maintain office records including office procurements and reimbursement procedures.
Coordinate the preparation of a variety of documents on behalf of program staff such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual/mass mailings, correspondence, reports and various forms.
Read outgoing correspondence for executive level's approval and alert writers to any conflict with the file or departure from policies or executive level's viewpoints; make recommendations to resolve problems that might arise.
Orient new personnel to the laboratory and administrative databases and computer systems.
Serve as custodian of personal property for assigned areas; maintain records of accountability; oversee property inventory; arrange for disposal of excess property.
Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.

Bachelor's degree in a related discipline.
Minimum of nine (9) years of experience in related field.
Experience with program and protocol management, and budget tracking.
Prior experience preparing NIH travel orders using the GovTrip travel system.
Prior experience with NIH procurement processes (POTS).
Experience with NIH timekeeping system.
Knowledge of Microsoft Office Suite (MS Word, Excel, Outlook, Access).
Strong organizational and time management skills.

Note that the phone number for our NIH branch is not listed. Due to the high volume of inquiries, we regret that we cannot accept phone calls or emails. All qualified candidates will be contacted.

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