Administrative Assistant
Elegant Enterprise Wide Solutions, Inc.
Elegant Enterprise Wide Solutions, Inc.
Bethesda, MD Bethesda, MD Contract Contract $30 - $35 an hour $30 - $35 an hour 13 days ago 13 days ago 13 days ago Public Trust Clearance is required Location:
Bethesda, Maryland (Hybrid Onsite) TASKS/SERVICES:
Maintain Division of Technical Resources (DTR) timekeeping records.
ITAS (Integrated Time and Attendance System) preferred.
Complete DTR timekeeping audit records, validation, and reconciliation with other timekeeping systems.
Develop DTR travel planning itinerary, logistics, coordination, and travel voucher processing.
Schedule and allocate resources based on program priorities.
Set up and format spreadsheets to analyze information; track and monitor activities; prepare summaries and reports based on information gathered.
Coordinate logistics related to the DTR.
Maintain branch file systems related to the DTR.
Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.
Maintain and organize file systems (electronic or paper) related to assigned projects for correspondence and projects.
Compile data and create and maintain slides for presentation utilizing computer programs.
Manage and Audit DTR collaborative workspaces.
Prepare, generate, or develop process flow diagrams working with stakeholders.
Provide support to develop informational dashboards.
Take meeting minutes and develop action items.
Provide support to convert technical documents into electronic 508 compliance formats.
Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
Developing and implementing data analyses, data collection systems and other strategies that optimize statistical efficiency and quality.
Acquiring data from primary or secondary data sources and update databases.
Identify, analyze, and interpret trends or patterns in complex data sets and provide possible reports.
Provide guidance and assistance in developing components of short-term and long-range plans and proposals for the organization's strategic plans.
Coordinate the preparation of requests, memoranda, reports, forms, and mailings.
DELIVERABLES:
Upon request, the Consultant shall provide documentation evidence of any and/or all work product, including, but not limited to, the following tasks:
Work products and documents related to Federal Timekeeping.
ITAS (Integrated Time and Attendance System) preferred.
Completed timekeeping audit records, validation, and reconciliation with other timekeeping systems.
Completed travel planning itinerary, logistics, coordination, and travel voucher processing.
Work products and documents related to scheduling and allocation of resources based on program priorities.
Work products and documents related to preparing visual aids and manuals; design and coordinate systems for communications among staff; set up and format spreadsheets to analyze information.
Work products and documents related to coordinating all logistics related to the DTR programs; maintain branch file systems related to the DTR programs; provide support to develop information dashboards.
Work products and documents related to coordinating all logistics related to training program; prepare and process documents; convert technical documents into 508 compliance; develop, maintain, and utilize various learner record databases.
Work products and documents related to setting up and formatting spreadsheets to analyze information; track and monitor activities; prepare summaries and reports.
Work products and documents related to compiling data; create data and slides for presentation; update and maintain calendars and shared calendars for training programs; maintain office records.
Work products and documents related to coordinating meetings, workshops, and courses; prepare agendas, background materials and meeting minutes; maintain file systems for correspondence and projects.
REQUIREMENTS:
The Consultant must have:
Level II Administrative Assistant with a minimum of three years experience.
Possess an Associate's Degree in a related discipline.
Federal timekeeping experience required.
ITAS (Integrated Time and Attendance System) preferred.
Knowledge of travel planning, logistics, coordination, and travel voucher processing.
Consultants assigned to the project shall be fluent in American English and have an expert ability to navigate work environments of rule-based cultures (such as the USA and Canada).
Consultants assigned to the project shall be available by email, phone, text message or Microsoft Teams during core business hours between 9 am and 3 pm EST.
Consultants shall respond within 24 hours, minimally with an acknowledgement of receipt, to communications with the NIH Technical Monitor.
Consultants assigned to the project must be computer literate and able to use online collaborative tools such as Box, SharePoint, WebEx, and MS Teams without requiring training from Government FTE's.
Expertise in Microsoft Office Suite, which include, but are not limited to MS Word, Excel, Outlook, and PowerPoint.
Knowledge of scheduling and allocation of resources based on program priorities.
Excellent analytical, organizational and time management skills.
Strong communications skills, both oral and written, with an emphasis on professional courtesy & customer-service.
Familiarity with Federal HR Practices & Policies.
Ability to gain familiarity with NIH HR Practices & Policies.
Ability to create Standard Operating Procedures (SOP) Job Type:
Contract Salary:
$30.
00 - $35.
00 per hour Expected hours:
40 per week Schedule:
8 hour shift Ability to commute/relocate:
Bethesda, MD 20892:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Elegant Enterprise Wide Solutions, Inc.
Bethesda, MD Bethesda, MD Contract Contract $30 - $35 an hour $30 - $35 an hour 13 days ago 13 days ago 13 days ago Public Trust Clearance is required Location:
Bethesda, Maryland (Hybrid Onsite) TASKS/SERVICES:
Maintain Division of Technical Resources (DTR) timekeeping records.
ITAS (Integrated Time and Attendance System) preferred.
Complete DTR timekeeping audit records, validation, and reconciliation with other timekeeping systems.
Develop DTR travel planning itinerary, logistics, coordination, and travel voucher processing.
Schedule and allocate resources based on program priorities.
Set up and format spreadsheets to analyze information; track and monitor activities; prepare summaries and reports based on information gathered.
Coordinate logistics related to the DTR.
Maintain branch file systems related to the DTR.
Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.
Maintain and organize file systems (electronic or paper) related to assigned projects for correspondence and projects.
Compile data and create and maintain slides for presentation utilizing computer programs.
Manage and Audit DTR collaborative workspaces.
Prepare, generate, or develop process flow diagrams working with stakeholders.
Provide support to develop informational dashboards.
Take meeting minutes and develop action items.
Provide support to convert technical documents into electronic 508 compliance formats.
Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
Developing and implementing data analyses, data collection systems and other strategies that optimize statistical efficiency and quality.
Acquiring data from primary or secondary data sources and update databases.
Identify, analyze, and interpret trends or patterns in complex data sets and provide possible reports.
Provide guidance and assistance in developing components of short-term and long-range plans and proposals for the organization's strategic plans.
Coordinate the preparation of requests, memoranda, reports, forms, and mailings.
DELIVERABLES:
Upon request, the Consultant shall provide documentation evidence of any and/or all work product, including, but not limited to, the following tasks:
Work products and documents related to Federal Timekeeping.
ITAS (Integrated Time and Attendance System) preferred.
Completed timekeeping audit records, validation, and reconciliation with other timekeeping systems.
Completed travel planning itinerary, logistics, coordination, and travel voucher processing.
Work products and documents related to scheduling and allocation of resources based on program priorities.
Work products and documents related to preparing visual aids and manuals; design and coordinate systems for communications among staff; set up and format spreadsheets to analyze information.
Work products and documents related to coordinating all logistics related to the DTR programs; maintain branch file systems related to the DTR programs; provide support to develop information dashboards.
Work products and documents related to coordinating all logistics related to training program; prepare and process documents; convert technical documents into 508 compliance; develop, maintain, and utilize various learner record databases.
Work products and documents related to setting up and formatting spreadsheets to analyze information; track and monitor activities; prepare summaries and reports.
Work products and documents related to compiling data; create data and slides for presentation; update and maintain calendars and shared calendars for training programs; maintain office records.
Work products and documents related to coordinating meetings, workshops, and courses; prepare agendas, background materials and meeting minutes; maintain file systems for correspondence and projects.
REQUIREMENTS:
The Consultant must have:
Level II Administrative Assistant with a minimum of three years experience.
Possess an Associate's Degree in a related discipline.
Federal timekeeping experience required.
ITAS (Integrated Time and Attendance System) preferred.
Knowledge of travel planning, logistics, coordination, and travel voucher processing.
Consultants assigned to the project shall be fluent in American English and have an expert ability to navigate work environments of rule-based cultures (such as the USA and Canada).
Consultants assigned to the project shall be available by email, phone, text message or Microsoft Teams during core business hours between 9 am and 3 pm EST.
Consultants shall respond within 24 hours, minimally with an acknowledgement of receipt, to communications with the NIH Technical Monitor.
Consultants assigned to the project must be computer literate and able to use online collaborative tools such as Box, SharePoint, WebEx, and MS Teams without requiring training from Government FTE's.
Expertise in Microsoft Office Suite, which include, but are not limited to MS Word, Excel, Outlook, and PowerPoint.
Knowledge of scheduling and allocation of resources based on program priorities.
Excellent analytical, organizational and time management skills.
Strong communications skills, both oral and written, with an emphasis on professional courtesy & customer-service.
Familiarity with Federal HR Practices & Policies.
Ability to gain familiarity with NIH HR Practices & Policies.
Ability to create Standard Operating Procedures (SOP) Job Type:
Contract Salary:
$30.
00 - $35.
00 per hour Expected hours:
40 per week Schedule:
8 hour shift Ability to commute/relocate:
Bethesda, MD 20892:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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