Administrative Assistant - NIH
4.
3 Bethesda, MD Bethesda, MD Full-time Full-time Estimated:
$45.
5K - $57.
6K a year Estimated:
$45.
5K - $57.
6K a year 9 days ago 9 days ago 9 days ago Global Solutions Network is a federal contracting firm.
Currently, we are recruiting for Administrative Assistants for NIH.
Individuals with NIH or federal experience are preferred.
Technical Requirements:
Prepare travel/training arrangements.
Assemble License, Gift, CRADA (Cooperative Research and Development Agreement), CDA (Confidential Disclosure Agreement), and other agreement packages, and prepare related cover letters, memos, and routing slips.
Assemble invention related packages for review by the Technical Evaluation and Advisory Committee (TEAC) or other internal committees.
Assemble, route, and submit licensing abstracts and other marketing materials for signature and publication.
Order supplies for entire office.
Interact directly with AOs and Program staff.
Sort, route and log incoming/outgoing agreement, invention, gift, and license related correspondence including law firm correspondence.
Create, maintain, track, organize and file agreement/invention/license related office files and electronic records (in the Sophia database, SharePoint, and other databases as required).
Enterprise Technology Transfer System (ETT) Records Retention.
Confirm records flagged for review meet the criteria for destruction; route records to the appropriate Technology Transfer Specialist and the Office of Technology Transfer for review; destroy records that have been approved for destruction; update records that must be retained to reflect new review dates.
Shred and dispose of documents when no longer required according to official NIH and TTIPO Keep and Destroy schedules.
Scan documents and prepare faxes and photocopies pertaining to agreements, licenses and invention correspondence.
Notify NIAID staff and outside parties of status of outgoing/incoming agreements/gifts/licenses/invention correspondence.
Assist in NIAID property management for the office.
Assist in timekeeping and procurement duties for the office.
Assist in maintaining Director's and Deputy Director's Outlook calendars.
Perform word processing, project management, electronic mail, database administration, and/or electronic spreadsheets in order to send and receive email messages.
Prepare letters and memos; edit reports and other documents; edit existing tracking systems; and preparation of administrative forms.
Work on special administrative projects for the Director and Deputy Director (such as quality control activities for database integrity) as required.
Double check work for accuracy.
Take receipt of telephone calls and visitors.
Set up Microsoft Team meetings, Zoom meetings, book meeting rooms, and work with NIAID IT support to ensure that meeting rooms have the necessary A/V equipment set up and working for TTIPO-related meetings.
Perform a variety of administrative functions such as creating and analyzing written documents for dissemination to leadership, compiling information for outside inquiries and reports, and developing and maintaining tracking tools to be used for reporting data.
Qualifications:
A college degree or high school diploma with four (4) years of related work experience.
Ability to perform more complex administrative tasks.
Ability to support senior level staff.
Possess advanced computer skills.
Ability to perform a variety of administrative functions.
Job Type:
Full-time
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Day shift Monday to Friday People with a criminal record are encouraged to apply Education:
High school or equivalent (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
3 Bethesda, MD Bethesda, MD Full-time Full-time Estimated:
$45.
5K - $57.
6K a year Estimated:
$45.
5K - $57.
6K a year 9 days ago 9 days ago 9 days ago Global Solutions Network is a federal contracting firm.
Currently, we are recruiting for Administrative Assistants for NIH.
Individuals with NIH or federal experience are preferred.
Technical Requirements:
Prepare travel/training arrangements.
Assemble License, Gift, CRADA (Cooperative Research and Development Agreement), CDA (Confidential Disclosure Agreement), and other agreement packages, and prepare related cover letters, memos, and routing slips.
Assemble invention related packages for review by the Technical Evaluation and Advisory Committee (TEAC) or other internal committees.
Assemble, route, and submit licensing abstracts and other marketing materials for signature and publication.
Order supplies for entire office.
Interact directly with AOs and Program staff.
Sort, route and log incoming/outgoing agreement, invention, gift, and license related correspondence including law firm correspondence.
Create, maintain, track, organize and file agreement/invention/license related office files and electronic records (in the Sophia database, SharePoint, and other databases as required).
Enterprise Technology Transfer System (ETT) Records Retention.
Confirm records flagged for review meet the criteria for destruction; route records to the appropriate Technology Transfer Specialist and the Office of Technology Transfer for review; destroy records that have been approved for destruction; update records that must be retained to reflect new review dates.
Shred and dispose of documents when no longer required according to official NIH and TTIPO Keep and Destroy schedules.
Scan documents and prepare faxes and photocopies pertaining to agreements, licenses and invention correspondence.
Notify NIAID staff and outside parties of status of outgoing/incoming agreements/gifts/licenses/invention correspondence.
Assist in NIAID property management for the office.
Assist in timekeeping and procurement duties for the office.
Assist in maintaining Director's and Deputy Director's Outlook calendars.
Perform word processing, project management, electronic mail, database administration, and/or electronic spreadsheets in order to send and receive email messages.
Prepare letters and memos; edit reports and other documents; edit existing tracking systems; and preparation of administrative forms.
Work on special administrative projects for the Director and Deputy Director (such as quality control activities for database integrity) as required.
Double check work for accuracy.
Take receipt of telephone calls and visitors.
Set up Microsoft Team meetings, Zoom meetings, book meeting rooms, and work with NIAID IT support to ensure that meeting rooms have the necessary A/V equipment set up and working for TTIPO-related meetings.
Perform a variety of administrative functions such as creating and analyzing written documents for dissemination to leadership, compiling information for outside inquiries and reports, and developing and maintaining tracking tools to be used for reporting data.
Qualifications:
A college degree or high school diploma with four (4) years of related work experience.
Ability to perform more complex administrative tasks.
Ability to support senior level staff.
Possess advanced computer skills.
Ability to perform a variety of administrative functions.
Job Type:
Full-time
Benefits:
401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule:
8 hour shift Day shift Monday to Friday People with a criminal record are encouraged to apply Education:
High school or equivalent (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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