Administrative Assistant
Company Name:
National Institutes of Health C
Must have experience with GovTrip or Concur
www.linkedin.com/in/adrianrusso82/
Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Kelly Government Solutions offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking an Administrative Assistantto work onsite with the National Institutes of Health in Bethesda, MD.
This position offers:
Competitive salary with comprehensive benefit package
Tremendous growth opportunity
Opportunity to work at NIH, the world's foremost medical research center
Learn more about what Kelly can do for you at www.kellygovernmentsolutions.com
TASKS/SERVICES
Coordinate the Fellowship program for the DIR Cores, including: organize interviews, prepare travel orders for the interviewees and corresponding with interested applicants through e-mail or telephone; prepare offer letters to accepted candidates and rejection letter to the rest.
Update and maintain files for DIR Cores.
Prepare credential packages for fellows who perform clinical duties for the DIR Cores.
Coordinate and set up meetings, workshops and courses for staff.
Work with staff to organize, promote and implement major fellows' career events such as job fairs, career symposia, educational opportunities and Fellows Conferences.
Prepare personnel packages for research, visiting, clinical and summer student fellows, new and renewing fellows and personnel at all job levels.
Work with staff to orient and transition researchers to NIH.
Coordinate personnel packages, actions and PMAP ratings; maintain related filing system.
Prepare and distribute minutes of the DIR Core staff meetings.
Coordinate and complete arrangements for visitors who perform professional services for DIR Cores, including travel and scheduling for all aspects of the visit.
Generate transportation arrangements and prepare all paperwork for domestic and foreign travel; follow up on travel arrangements.
Make shipping arrangements for the transportation of research materials to outside researchers both within the U. S. and overseas; assist with purchasing for the DIR Cores.
Prepare a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual/mass mailings, correspondence, reports and various forms.
Develop, maintain and utilize various administrative databases.
Maintain and update CVs and bibliographies of fellows and other staff.
Compile data; create and maintain slides for presentation utilizing computer programs.
Update/maintain calendars and shared calendars for staff; schedule conference rooms.
Provide support with timekeeping duties.
Track, record and direct manuscripts to reviewers.
REQUIRED
Bachelor Degree in a related discipline.
Minimum of three (3) years of related experience.
Expertise with Microsoft office Suite (MS Word, Excel, Outlook) and knowledge of SharePoint.
Experience with NBS and GovTrip
Ability to maintain accurate and detailed records.
Strong communications skills, both oral and written.
Excellent interpersonal, analytical, organizational and time management skills.
Ability to multi-task and pay close attention to detail.
Self-motivated, with strong organizational and problem-solving skills.
PLEASE APPLY ONLINE.
Note that the phone number for our NIH branch is not listed. Due to the high volume of inquiries, we regret that we cannot accept phone calls or emails. All qualified candidates will be contacted.
Estimated Salary: $20 to $28 per hour based on qualifications.
National Institutes of Health C
Must have experience with GovTrip or Concur
www.linkedin.com/in/adrianrusso82/
Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Kelly Government Solutions offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking an Administrative Assistantto work onsite with the National Institutes of Health in Bethesda, MD.
This position offers:
Competitive salary with comprehensive benefit package
Tremendous growth opportunity
Opportunity to work at NIH, the world's foremost medical research center
Learn more about what Kelly can do for you at www.kellygovernmentsolutions.com
TASKS/SERVICES
Coordinate the Fellowship program for the DIR Cores, including: organize interviews, prepare travel orders for the interviewees and corresponding with interested applicants through e-mail or telephone; prepare offer letters to accepted candidates and rejection letter to the rest.
Update and maintain files for DIR Cores.
Prepare credential packages for fellows who perform clinical duties for the DIR Cores.
Coordinate and set up meetings, workshops and courses for staff.
Work with staff to organize, promote and implement major fellows' career events such as job fairs, career symposia, educational opportunities and Fellows Conferences.
Prepare personnel packages for research, visiting, clinical and summer student fellows, new and renewing fellows and personnel at all job levels.
Work with staff to orient and transition researchers to NIH.
Coordinate personnel packages, actions and PMAP ratings; maintain related filing system.
Prepare and distribute minutes of the DIR Core staff meetings.
Coordinate and complete arrangements for visitors who perform professional services for DIR Cores, including travel and scheduling for all aspects of the visit.
Generate transportation arrangements and prepare all paperwork for domestic and foreign travel; follow up on travel arrangements.
Make shipping arrangements for the transportation of research materials to outside researchers both within the U. S. and overseas; assist with purchasing for the DIR Cores.
Prepare a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual/mass mailings, correspondence, reports and various forms.
Develop, maintain and utilize various administrative databases.
Maintain and update CVs and bibliographies of fellows and other staff.
Compile data; create and maintain slides for presentation utilizing computer programs.
Update/maintain calendars and shared calendars for staff; schedule conference rooms.
Provide support with timekeeping duties.
Track, record and direct manuscripts to reviewers.
REQUIRED
Bachelor Degree in a related discipline.
Minimum of three (3) years of related experience.
Expertise with Microsoft office Suite (MS Word, Excel, Outlook) and knowledge of SharePoint.
Experience with NBS and GovTrip
Ability to maintain accurate and detailed records.
Strong communications skills, both oral and written.
Excellent interpersonal, analytical, organizational and time management skills.
Ability to multi-task and pay close attention to detail.
Self-motivated, with strong organizational and problem-solving skills.
PLEASE APPLY ONLINE.
Note that the phone number for our NIH branch is not listed. Due to the high volume of inquiries, we regret that we cannot accept phone calls or emails. All qualified candidates will be contacted.
Estimated Salary: $20 to $28 per hour based on qualifications.
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