Executive Assistant
Company Name:
National Institutes of Health C
Executive Assistant - NIH - Bethesda, MD
Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Kelly Government Solutions offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking a Executive Assistant to work onsite with the National Institutes of Health in Bethesda, MD.
This is a long-term, open-ended position which offers:
Competitive salary with comprehensive benefit package
Tremendous growth opportunity
Opportunity to work at NIH, the world's foremost medical research center
Learn more about what Kelly can do for you at www.kellygovernmentsolutions.com
TASKS/SERVICES.
Note commitments made by executive level during meetings and arrange for staff implementation.
Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.
Set up and format spreadsheets to analyze information.
Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
Independently, arrange for staff member to represent organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations.
Read outgoing correspondence for executive level's approval and alert writers to any conflict with the file or departure from policies or executive level's viewpoints; make recommendations to resolve problems that might arise.
Summarize the content of incoming materials, specially gathered information, or meetings to assist executive; coordinate the new information with background office sources; draw attention to important parts or conflicts.
In the executive level's absence ensure that requests for action or information are relayed to the appropriate staff furnished in timely manner; decide whether executive level should be notified of important or emergency supervisory levels with several subdivisions at each level.
Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks, and responding to written communications.
Update and develop content for web sites and monitor for currency and accuracy of information.
Provide intranet updates and changes.
Develop, maintain and utilize various administrative databases.
Compile data and create and maintain slide for presentation utilizing computer programs.
Prepare a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual/mass mailings, correspondence, reports and various forms with responsibility for proper format, grammar, punctuation and spelling.
Update/maintain shared calendars.
Coordinate and set up meetings, workshops, and courses for staff.
Arrange meetings and schedule conference rooms.
Maintain office records including office procurements and reimbursement procedures.
Required
Bachelor's degree in related discipline. Four (4) years of specialized experience plus a High School diploma is equivalent to a Bachelor's degree.
Minimum of 7 years of experience in related field.
Experience with GovTrip & POTS is an absolute MUST
Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, Access).
Excellent communication skills, both oral and written.Estimated Salary: $20 to $28 per hour based on qualifications.
National Institutes of Health C
Executive Assistant - NIH - Bethesda, MD
Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Kelly Government Solutions offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking a Executive Assistant to work onsite with the National Institutes of Health in Bethesda, MD.
This is a long-term, open-ended position which offers:
Competitive salary with comprehensive benefit package
Tremendous growth opportunity
Opportunity to work at NIH, the world's foremost medical research center
Learn more about what Kelly can do for you at www.kellygovernmentsolutions.com
TASKS/SERVICES.
Note commitments made by executive level during meetings and arrange for staff implementation.
Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.
Set up and format spreadsheets to analyze information.
Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
Independently, arrange for staff member to represent organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations.
Read outgoing correspondence for executive level's approval and alert writers to any conflict with the file or departure from policies or executive level's viewpoints; make recommendations to resolve problems that might arise.
Summarize the content of incoming materials, specially gathered information, or meetings to assist executive; coordinate the new information with background office sources; draw attention to important parts or conflicts.
In the executive level's absence ensure that requests for action or information are relayed to the appropriate staff furnished in timely manner; decide whether executive level should be notified of important or emergency supervisory levels with several subdivisions at each level.
Coordinate the day-to-day office operation, including, but not limited to problem and conflict resolution, organization and prioritization of tasks, and responding to written communications.
Update and develop content for web sites and monitor for currency and accuracy of information.
Provide intranet updates and changes.
Develop, maintain and utilize various administrative databases.
Compile data and create and maintain slide for presentation utilizing computer programs.
Prepare a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual/mass mailings, correspondence, reports and various forms with responsibility for proper format, grammar, punctuation and spelling.
Update/maintain shared calendars.
Coordinate and set up meetings, workshops, and courses for staff.
Arrange meetings and schedule conference rooms.
Maintain office records including office procurements and reimbursement procedures.
Required
Bachelor's degree in related discipline. Four (4) years of specialized experience plus a High School diploma is equivalent to a Bachelor's degree.
Minimum of 7 years of experience in related field.
Experience with GovTrip & POTS is an absolute MUST
Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, Access).
Excellent communication skills, both oral and written.Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
